Executive Secretary (m/f), Amritsar in Amritsar, Punjab

Your tasks:
- Greet visitors and determine whether they should be given access to specific individuals
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software
- Provide clerical support to other departments
- Perform general office duties, such as ordering supplies, maintaining records management database systems, and performing basic bookkeeping work
- Make travel arrangements for executives
- Manage and maintain executives' schedules
- Answer phone calls and direct calls to appropriate parties or take messages
- Prepare responses to correspondence containing routine inquiries
- Process payroll information
- Coordinate and direct office services, such as records, departmental finances, budget preparation, personnel issues, and housekeeping, to aid executives
- Meet with individuals, special interest groups and others on behalf of executives, committees and boards of directors
Your skills:
- Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times
- Being aware of others' reactions and understanding why they react as they do
- Understanding the implications of new information for both current and future problem-solving and decision-making
- Identifying measures or indicators of system performance and the actions needed to improve or correct performance, relative to the goals of the system
- Communicating effectively in writing as appropriate for the needs of the audience
- Conducting tests and inspections of products, services, or processes to evaluate quality or performance
- Generating or adapting equipment and technology to serve user needs
-Selecting and using training/instructional methods and procedures appropriate for the situation when learning or teaching new things
- Analyzing needs and product requirements to create a design
- Determining how money will be spent to get the work done, and accounting for these expenditures
- Persuading others to change their minds or behavior
Location
Amritsar
jobid82282
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